Insight & Spend Analysis
Why insight is the start of every saving
your request handled by our team
Software vendors in our database
savings realised for our clients
of Enterprise Software budget typically goes on tail spend
The problem: your Software budget grows, your overview doesn’t
Most Enterprise organisations know on paper which Software they use. But who pays what, which licences are actually used, and where are the overlaps? That information is scattered across contracts, invoices, Excel sheets and the memories of people who now work elsewhere.
The result: auto-renewals nobody has reviewed, licences for former colleagues that are still running, and shadow IT acquired outside the procurement department. Your Software budget quietly leaks away.
Our approach: first scan within 48 hours
A SoftVaro spend analysis gives you insight into your most important Software contracts within 48 hours of submission: what you pay, how that compares to our benchmark data, and where the first savings opportunities lie. Based on the contracts and invoices you already have. Under mutual NDA.
From insight to results
Insight is the first step. Then we negotiate for you, monitor your renewals and reduce the number of Software vendors.
- 01
Insight
Complete transparent Software overview of what’s running, what it costs and what you should be paying.
- 02
Negotiation
We negotiate on your behalf, directly with the Software vendor, to your advantage.
- 03
Contract Management
No more surprises at Software renewals. We keep track, you maintain control.
- 04
Consolidation
Fewer Software vendors, less complexity, better terms and clear overview.
Who SoftVaro works for
Enterprise organisations from 1,000 users
CTO & CIO
You want to rationalise your Software portfolio, not only for Tier 1, but especially for the hundreds of Tier 2 and 3 Software vendors in the long tail. Under DORA and NIS2 this is a reporting obligation towards the board and regulator.
CFO & Financial Controller
You know a significant part of your Software budget evaporates in the Tier 2 and 3 long tail. What’s missing isn’t reporting, your SAM tool provides that, but a party that realises savings at the negotiation table.
Procurement & Contract Managers
For your strategic deals you have benchmarks and leverage. At Tier 2 and 3 renewals you negotiate without market intelligence. Your Tier 1 LSP drops off once the Total Contract Value falls below the threshold.
IT Manager & SAM Lead
You are operationally responsible for thousands of Tier 2 and 3 SKUs and your SAM stack (Flexera, Snow, ServiceNow) is populated. What’s missing isn’t tooling, but an advisory and transactional partner who turns signals into negotiated outcomes.
Frequently Asked Questions
What does a spend analysis cost?
The basic analysis is free and without obligations. You provide the contracts, we deliver the report. Only if you want to proceed with us (for example for negotiation or vendor consolidation) do we make concrete agreements about the collaboration.
How does SoftVaro earn money?
We start small. For your first request or renewal we agree upfront transparently what SoftVaro earns. So you know before starting what to expect, with no obligations afterwards. If the collaboration works well and grows, we make agreements together that suit the size of your portfolio, such as an annual agreement or a framework contract.
What data do I need to provide?
Contracts and invoices from your main Software vendors. The more data, the sharper the analysis. We can also start with a subset. We always sign a mutual NDA before we begin.
How quickly will I have the results?
We respond to your request within 24 hours. Within 48 hours after data submission you receive a first report. For larger portfolios or specific questions it may take a little longer. We will agree this with you in advance.
Do I have to implement a tool?
No. We do the analysis based on the contracts and invoices you provide yourself. No integrations, no connections, no extra costs.
How does SoftVaro handle our contract data?
All data is shared under mutual NDA and only used for your analysis. We do not share customer data with third parties and do not use it for benchmarking purposes without your explicit permission.
Ready to map your Software spend?
Submit your contracts and receive within 48 hours a first picture of where the money quietly leaks away. No obligations and no tool implementation.