Negotiation
Why most Software deals aren’t market-conform
Software manufacturers know exactly what a customer pays for a comparable licence elsewhere. The buyer usually does not. That information gap costs Enterprise organisations up to tens of percent of their Software budget. SoftVaro helps you gain clarity on this.
Our approach: benchmark data and transparency
SoftVaro works for the buying party: who pays, decides. We have benchmark data from comparable Enterprise projects: what similar organisations pay, which discounts are realistic and where there is room to negotiate in each contract. With that knowledge we engage with the Software manufacturer. You remain in the background or join in, whichever suits you.
Six reasons why Enterprise organisations engage SoftVaro
Six reasons why organisations choose SoftVaro instead of negotiating themselves or buying via a reseller.
Well-founded benchmark data
We know what comparable Enterprise organisations pay for the same licences. That is your starting point.
On your side of the table
We work for the buying party. No hidden agendas, no surprises afterwards.
You save time
We do the heavy lifting, you decide. No endless email exchanges with Software manufacturers.
One fixed point of contact
SoftVaro acts as one central point of contact for all your Software licence needs.
Complete transparency
Transparent about approach, justification and results. You see our methodology and outcomes per contract.
Proven results
On average 8–20% savings on Software renewals, often when contracts have not been renegotiated for a long time.
This is what a negotiation process looks like
Analysis of the current contract
You provide the contract or the quote. We analyse the terms, prices and possible improvements.
Benchmark against the market
We compare your contract with benchmark data from comparable Enterprise projects. You see where there is room to negotiate a new deal.
Strategy determination
Together we determine the strategy: where the priority lies, which arguments we use, who leads the talks.
The negotiation
We take over the conversation with the Software manufacturer. You remain in the background or join in.
Final result
You receive a sharp contract with better terms. We immediately put the renewal date under our watch.
For which Software manufacturers do we negotiate?
From Tier 1 platforms to Tier 3 niche tools. Access to 10,000+ Software manufacturers.
Adobe, Autodesk
Large manufacturers with complex licence structures. Our benchmark data adds great value here.
VMware (Broadcom)
Since the acquisition by Broadcom, licence terms have changed significantly. Preparation is crucial here.
Atlassian, Zoom, Figma
Collaboration and productivity tools where the price per user quickly rises with scaling.
Palo Alto, CrowdStrike
Endpoint protection and firewall manufacturers. Complex contracts, lots of room for negotiation.
Microsoft
Advice on licence mix and terms, alongside your existing Enterprise Agreement.
Tier 3 specialists
Niche tools and departmental software where you have little comparable material yourself.
Frequently asked questions
How much can I save?
That varies per contract and industry. On average we realise 8–20% savings, often more on contracts that have not been reviewed for a long time. After the analysis, we give you a realistic estimate.
How does SoftVaro earn money?
We start small. For your first request or renewal, we agree transparently in advance what SoftVaro earns. So you know beforehand what to expect without obligations afterwards. If the collaboration works and grows, we make agreements that fit the size of your portfolio, for example an annual contract or a framework agreement.
When should I engage SoftVaro?
As early as possible. Ideally 3 to 6 months before renewal, then the Software manufacturer offers the best negotiation room. But we can also help last minute, although the result will be smaller then.
Do I conduct the talks myself or does SoftVaro do that?
You decide. We can take over the entire process, or work as an advisor in the background while you conduct the talks yourself. Many clients choose a hybrid: we prepare, you sign.
How does SoftVaro handle confidentiality?
Contract information is stored confidentially and not shared with other clients or parties.
One renewal to prove it.
Check your next renewal within 48 hours.