Negotiation
Why most software deals are not market compliant
Software vendors know exactly what a customer pays for a comparable licence elsewhere. The buyer usually does not. That information gap costs enterprise organisations up to tens of percent of their software budget. SoftVaro helps you gain clarity on this.
Our approach: market data + transparency
SoftVaro works for the buying party—who pays, decides. We have live market data from 10,000+ software vendors: what comparable organisations pay, which discounts are realistic, and where there’s wiggle room in each contract. Using that knowledge, we engage in dialogue with the software vendor. You stay in the background or join in, whichever suits you.
Six reasons why enterprise organisations hire SoftVaro
Six reasons why organisations choose SoftVaro instead of negotiating themselves or buying via a reseller.
Live market data
We know what comparable enterprise organisations pay for the same licences. That’s your starting point.
100% Independent
We work for the buying party. No hidden agendas, no surprises afterwards.
You save time
We do the heavy lifting, you decide. No endless email exchanges with software vendors.
One single point of contact
SoftVaro acts as a single central point of contact for all your software licence needs.
Complete transparency
Transparent about approach, substantiation and results. You see our methodology and outcomes per contract.
Proven results
On average 8-20% savings on software renewals, often when contracts haven’t been renegotiated for a long time.
This is what a negotiation process looks like
Analysis of the current contract
You provide the contract or quote. We analyse the terms, prices and possible improvements.
Benchmark against market data
We compare it with our 10,000+ software vendors. You see where there’s scope to negotiate a new deal.
Strategy determination
Together we determine the strategy: what the priorities are, which arguments we use, and who will conduct the talks.
The negotiation
We take over the conversation with the software vendor. You stay in the background or join in.
Final result
You receive a sharp contract with better terms.
Which software vendors do we negotiate with?
From Tier 1 platforms to Tier 3 niche tools. Access to 10,000+ software vendors in our market data.
Adobe, Autodesk
Large vendors with complex licence structures. Our market data adds the most value here.
VMware (Broadcom)
Focus on infrastructure software. Traditionally tough negotiations where preparation is crucial.
Atlassian, Zoom, Figma
Collaboration and productivity tools where cost per user quickly escalates with scale.
Palo Alto, CrowdStrike
Endpoint protection and firewall vendors. Complex contracts, lots of room for negotiation.
Microsoft Enterprise
Long-term contracts with large seat counts. We consistently extract the most savings here.
Tier 3 specialists
Niche tools and departmental software where you have little comparison material yourself.
Frequently Asked Questions
How much can I save?
That varies per contract and industry. On average, we see 8-15% savings on long-tail renewals, often more on contracts that have not been reviewed for a long time. After analysis, we provide you a realistic estimate.
What does it cost?
We work on a performance fee basis: you pay a percentage of the actual savings achieved. No savings, no fee. Specific terms are discussed upfront.
When should I engage you?
As early as possible. Ideally 3 to 6 months before renewal, as this gives the software vendor the best negotiation room. But we can help last-minute too, although results tend to be smaller then.
Do I conduct the talks myself or do you?
That’s up to you. We can take over the entire process or act as an advisor in the background while you handle the talks. Many clients opt for a hybrid: we prepare, you sign.
How do you handle confidentiality?
Contract information is stored confidentially and not shared with other clients or parties.
One renewal to prove it.
Test your upcoming renewal within 48 hours.